Monroe, Michigan
City of Monroe, MI
120 E. First Street
Monroe, MI 48161
Hours: Monday - Friday
8:00 a.m. - 4:30 p.m.
Monroe City Council Meeting Agenda
September 7, 2010
RULE OF THE CHAMBER
Any person wishing to address City Council shall step up to the lectern, state their name and address in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall limit their address to three (3) minutes.A person may not give up or relinquish all or a portion of their time to the person having the floor or another person in order to extend a person's time limit in addressing the Council. Any person who does not wish to address Council from the lectern, may print their name, address and comment/question which he/she would like brought before Council on a card provided by the Clerk/Treasurer and return the card to the Clerk/Treasurer before the meeting begins. The Clerk/Treasurer will address the presiding officer at the start of Citizen Comments on the Agenda, notifying him of the card comment, and read the card into the record for response. Those who want to use audio and image recording equipment in Council Chambers that requires a monopod, tripod or other auxiliary equipment for the audio and image devices shall notify the City Clerk before the meeting begins. Arrangements will be made to accommodate the request in a manner that minimizes the possibility of disrupting the meeting. No additional illuminating lights may be used in Council Chambers unless a majority of City Council members consent. Additionally, cell phones and pagers should be set to vibrate or silent mode when inside Council Chambers. Should any person fail or refuse to comply with any Rules of the Chamber, after being informed of such noncompliance by the presiding officer, such a person may be deemed by the presiding officer to have committed a breach of the peace by disrupting the public meeting, and the presiding officer may then order such person excluded from the public meeting under Section 3 (6) of Open Meetings Act, Act 267 of 1976. You will notice a numbering system under each heading. There is significance to these numbers. Each agenda Item is numbered consecutively beginning in January and continues through December of each calendar year. The City of Monroe will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting/hearing upon one weeks' notice to the City Clerk/Treasurer. Individuals with disabilities requiring auxiliary aids or services should contact the City of Monroe by writing or calling: City of Monroe, City Clerk/Treasurer, 120 E. First St., Monroe, MI 48161, (734) 384-9136. The City of Monroe website address is www.monroemi.gov.
AGENDA - CITY COUNCIL REGULAR MEETING
TUESDAY, SEPTEMBER 7, 2010
A. Approval of the Minutes of the Special City Council Meeting and Regular City Council Meeting held on Monday, August 16, 2010, the Minutes of the Special Meeting held on Monday, August 19, 2010, and the Minutes of the Special Meeting held on Monday, August 23, 2010.
B. Approval of payments to vendors in the amount of $__________________.
Action: Bills be allowed and warrants drawn on the various accounts for their payment.
195 Change in Voting Precincts Location.
1. Communication from the City Clerk-Treasurer, submitting a resolution to request a change in polling locations for Precinct 3 North and Precinct 4 because of the conditions of the current facility, and recommending that the attached resolution be adopted authorizing a change in the location of the polling place for Precinct 3 North and Precinct 4, From the Monroe Public Schools Warehouse, 1275 N. Macomb Street to Grace Lutheran Church located at 630 N. Monroe Street.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
196 St. Mary Catholic Central High School – Annual Homecoming Parade Request.
1. Communication from the City Manager's Office, submitting a request from St. Mary's Catholic Central High School to hold their annual Homecoming Parade on October 15, 2010 at 5:45 p.m., and to close the affected streets, and recommending that Council approve this request contingent upon items being met as outlined by the administration, subject to insurance requirements being met, a parade permit, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the City Manager's Office, submitting a request from Rusty Davis, United Way of Monroe County, Inc., Program Manager on behalf of the Suicide Prevention Committee for permission to hold their annual Suicide Vigil in Loranger Square on September 14, 2010 and to close East First Street and Washington Street from 5:30 p.m. – 7:30 p.m., and recommending that Council approve the request contingent upon items being met as outlined by the administration, subject to no additional overtime or other costs to the city, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.
2. Supporting documents.
3. Action: Accept, place on file and recommendation be carried out.
1. Communication from the Director of Water & Wastewater Utilities, submitting a request to purchase one Vaughn Submersible Chopper Pump (model SE4L-070) to replace an existing pump at the Carrington Pump Station, and recommending that a purchase order in the amount of $12,472 be issued to JGM Valve Corporation for providing one Vaughn Submersible Chopper Pump (model SE4L-070) in accordance with their quote dated 7/9/10.
2. Supporting documents.
3. Action: Accept, place on file and recommendation be carried out.
199 Traffic Committee Minutes and Traffic Control Order.
1. Communication from the Director of Engineering & Public Services, submitting the minutes of the Traffic Committee meeting held on August 18, 2010, and recommending that Council accept and place on file the minutes from the August 18, 2010 Mayor's Traffic Committee meeting, and approve Traffic Control Order 167-007.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
200 Michigan Municipal League Annual Meeting – September 22, 2010.
1. Communication from the City Manager's Office, submitting a request, by provisions of the League Bylaws, to designate an official to attend the annual meeting and to cast a vote of the municipality, and recommending that Council chose an official representative and alternate representative.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Engineering & Public Services, reporting back on bids received for the purchase of biodegradable paper compost bags for distribution to City residents for fall leaf collection, and recommending that the award for 72,000 bags be awarded to the Pabco Industries LLC, and that the Director of Engineering & Public Services be authorized to execute a purchase order in the amount of $22,802.40.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
202 City of Monroe Bridge Inspection – Consultant Selection.
1. Communication from the Director of Engineering & Public Services, submitting proposals for the City of Monroe 2010 Bridge Inspections Consultant, and recommending that Council award the attached contract for inspection services to The Mannik & Smith Group, in the amount of $3,050, and that the Director of Engineering & Public Services be authorized to execute the agreement.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
203 West Side Fire Station Renovations – Design Professional Services Award.
1. Communication from the Director of Engineering & Public Services, submitting proposals for the West Side Fire Station renovations, and recommending that Council award a contract for the design and construction administration for the West Side Fire Station Renovations project to James S. Jacobs Architects, PLLC in the amount of $4,600, as per the attached proposal, and further recommending that the Director of Engineering & Public Services be authorized to sign the contract on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
204 City Hall Window Replacement and Masonry Restoration Professional Services.
1. Communication from the Director of Engineering & Public Services, submitting a Change Order to the Design Professional Services Contract for the City Hall window replacement and masonry restoration, and recommending that Council award an amendment to the original design contract to James S. Jacobs Architects, PLLC in the amount of $4,800, as per the attached agreement, and further recommending that the Director of Engineering & Public Services or the Building Official be authorized to sign the contracts on behalf of the City of Monroe.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
1. Communication from the Director of Engineering & Public Services, submitting a resolution to utilize the release and settlement from Lexon Insurance Company, in the amount of $55,875.52, to reimburse property owners who have already paid their assessments for road paving in Mason Run II, and recommending that the attached resolution be adopted and that the City Manager and / or his designee(s) be authorized to utilize the bond proceeds as delineated therein.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.