Monroe, Michigan
City of Monroe, MI
120 E. First Street
Monroe, MI 48161
Hours: Monday - Friday
8:00 a.m. - 4:30 p.m.
RULE OF THE CHAMBER
Any person wishing to address City Council shall step up to the lectern, state their name and address in an audible tone of voice for the record, and unless further time is granted by the presiding officer, shall limit their address to three (3) minutes.A person may not give up or relinquish all or a portion of their time to the person having the floor or another person in order to extend a person's time limit in addressing the Council. Any person who does not wish to address Council from the lectern, may print their name, address and comment/question which he/she would like brought before Council on a card provided by the Clerk/Treasurer and return the card to the Clerk/Treasurer before the meeting begins. The Clerk/Treasurer will address the presiding officer at the start of Citizen Comments on the Agenda, notifying him of the card comment, and read the card into the record for response. Those who want to use audio and image recording equipment in Council Chambers that requires a monopod, tripod or other auxiliary equipment for the audio and image devices shall notify the City Clerk before the meeting begins. Arrangements will be made to accommodate the request in a manner that minimizes the possibility of disrupting the meeting. No additional illuminating lights may be used in Council Chambers unless a majority of City Council members consent. Additionally, cell phones and pagers should be set to vibrate or silent mode when inside Council Chambers. Should any person fail or refuse to comply with any Rules of the Chamber, after being informed of such noncompliance by the presiding officer, such a person may be deemed by the presiding officer to have committed a breach of the peace by disrupting the public meeting, and the presiding officer may then order such person excluded from the public meeting under Section 3 (6) of Open Meetings Act, Act 267 of 1976. You will notice a numbering system under each heading. There is significance to these numbers. Each agenda Item is numbered consecutively beginning in January and continues through December of each calendar year. The City of Monroe will provide necessary reasonable auxiliary aids and services to individuals with disabilities at the meeting/hearing upon one weeks' notice to the City Clerk/Treasurer. Individuals with disabilities requiring auxiliary aids or services should contact the City of Monroe by writing or calling: City of Monroe, City Clerk/Treasurer, 120 E. First St., Monroe, MI 48161, (734) 384-9136. The City of Monroe website address is www.monroemi.gov.
AGENDA - CITY COUNCIL REGULAR MEETING
MONDAY, MARCH 15, 2010
I. CALL TO ORDER.
II. ROLL CALL.
III. INVOCATION/PLEDGE OF ALLEGIANCE.
IV. PRESENTATION.
Presentation by Willie Hall regarding the United States 2010 Census.
V. COUNCIL ACTION.
31 Tabled at the March 1, 2010 meeting.
Revised communication from the City Manager's Office, reporting back on a request from Kenneth Miller on behalf of The Bed Race for M.C. Kids for permission to display a banner across East Front Street from October 11 – 18, 2010 and across Monroe Street from September 7 – 24, 2010 announcing The Bed Race for M.C. Kids, and recommending that the request be approved. It was moved by Councilman Molenda and seconded by Councilman Beneteau that item 31 be postponed pending the sketch of the banner.
37 Communication from the City of Monroe Police Department, submitting Proposed Ordinance No.
10-001, an ordinance to amend §492-1, Disturbances; disorderly conduct, of the Code of the City of Monroe, of the Codified Ordinances of the City of Monroe.
Proposed Ordinance No. 10-001, up for its first reading and recommending that the public hearing be set for Monday, April 5, 2010.
38 Communication from the City Manager's Office, submitting Proposed Ordinance No. 10-002, an ordinance to amend §160-1, Definitions and §160-7, Expiration and renewal of license, of Chapter 160, Adult Entertainment Businesses, of the Code of the City of Monroe.
Proposed Ordinance No. 10-002, up for its first reading and recommending that a public hearing be set for Monday, April 5, 2010.
VI. CONSENT AGENDA. (All items listed under the Consent Agenda are considered to be routine by Mayor and Council and will be approved by one motion, unless a Council member or citizen requests that an item be removed and acted on as a separate agenda item)
A. Approval of the Minutes of the Regular Meeting held on Monday, March 1, 2010 and the Minutes of the Work Session held on Monday, March 1, 2010.
B. Approval of payments to vendors in the amount of $__________________.
Action: Bills be allowed and warrants drawn on the various accounts for their payment.
39 LaPlaisance Road Reconstruction – MDOT Funding Contract.
1. Communication from the Director of Engineering & Public Services, submitting a resolution delineating the terms of the agreement with MDOT, for the reconstruction of LaPlaisance Road from Jones Avenue to Scott Street/East Sixth Street, and recommending that Council approve the attached resolution and further recommending that the Finance Director be authorized to appropriate funding as necessary to provide for the local share of contractual costs, inspection costs, and contingencies from the Major Street Fund Balance in the amount of up to $223,000.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
1. Communication from the Clerk-Treasurer's Office, submitting a resolution to formally adopt the current state record retention schedule as well as future amendments, and recommending that Council adopt the attached Records Retention Resolution.
2. Supporting documents.
3. Action: Accept, place on file and the resolution be adopted.
41 Monroe County Fair Parade Request.
1. Communication from the City Manager's Office, reporting back on a request from the Monroe County Fair Association to hold the 2010 Fair Parade on August 1, 2010 at 1:00 p.m., to close the affected streets and for assistance from the City and the Police Department, and recommending that Council approve the request contingent upon items being met as outlined by the administration, subject to potential budget and policy changes regarding staff availability and cost recovery, and that the City Manager be granted authority to alter/amend the event due to health and/or safety reasons.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
42 Fiberglass Enclosure Project Bids.
1. Communication from the Director of Water & Wastewater Utilities, reporting back on bids received for a Fiberglass Enclosure to be installed as part of the Carrington Pump Station Rehabilitation project, and recommending that Council award a purchase order for the Fiberglass Enclosure Purchase to be installed as part of the Carrington Pump Station Rehabilitation project in accordance with the bid plans and specifications to McDonald Modular Solutions in the amount of $8,924.00.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
43 Water Department Neptune Radio Reading Device Water Meter Purchase.
1. Communication from the Director of Water & Wastewater Utilities, submitting a request to purchase two hundred fifty (250) 5/8"x3/4" E-Coder I inside water meters and fifty (50) 5/8x5/8" straight E-Coder I inside water meters from RIO Supply Michigan Meter, Inc., and recommending that purchase orders be issued, based on the available space within our facilities, totaling $51,300.00 for providing the Water Department Neptune water meters to RIO Supply Michigan Meter, Inc.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
44 Sewer System Evaluation Study – Engineering Services.
1. Communication from the Director of Water & Wastewater Utilities, reporting back on proposals for Engineering Services for design of the Wastewater System – Phase II and to complete the 2010 SSES which includes the remaining portion of the collection system, and recommending that a purchase order be awarded to the URS Corporation for Engineering Services in the amount of $400,000.00 for the completion of the 2010 SSES as outlined in the attached proposals.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
45 Picnic Table Purchase Bids.
1. Communication from the Interim Recreation Superintendent, reporting back on bids received for the purchase of new picnic tables to be placed in various City parks, and recommending that Council award purchase orders in the amount of $10,575.00 to Jamestown Advanced Products and $9,425 to Preeminence for the purchase of picnic tables as described above.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
46 Appointment of City Attorney.
1. Communication from the City Manager's Office, submitting a proposal from Ready, Heller & Ready, PLLC for the continuation of routine, general legal services for another two year term and appointment, and recommending that Council strongly consider accepting Mr. Ready's legal services proposal and re-appoint him as City Attorney for the term of July 1, 2010 to
June 30, 2012.2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
47 Requested Street Closures for Filming by Jinn Productions, LLC.
1. Communication from the Interim Director of Planning & Recreation, submitting a request from Jinn Productions, LLC for street closures in Monroe's historic downtown, as follows;
• East Front Street from Monroe Street to Macomb Street
• Washington Street from East Second Street to East Front Street
• First Street from Monroe Street to Washington Street
• The alley (between Monroe & Washington) From East Second Street to East Front Street,
and recommending that the City of Monroe approve street closures for the evening of March 31, 2010 starting at 6:00 p.m. to the morning of April 1, 2010 ending at 6:00 a.m. (a total of 12 hours).
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
48 Spring 2010 Water Main Replacement Project – Change Order.
1. Communication from the Director of Engineering & Public Services, submitting a request for a change order to the 2009 City-Funded Water Main Program, and recommending that a Change order in the amount of $907,499.53 be issued to C & D Hughes Inc., and that a total of $1,045,000 be encumbered to include a 15% project contingency, for the Scott Street, Custer Drive / West Elm Avenue , and Almyra Avenue Water Main Replacement Projects, and further recommending that a Change Order in the amount of $41,127.78 be issued to Insituform Technologies, and that a total of $47,500 be encumbered to include a 15% project contingency for relining certain sections of water main for the Custer Drive / West Elm Avenue Water Main project.
2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
49 Appointment of the Labor Attorney.
1. Communication from the from the City Manager's Office, submitting a proposal from James Greene of Dykema Gossett, PLLC for the continuation of providing legal services for labor matters on a three year retainer, and recommending that Council strongly consider accepting Mr. Greene's legal services proposal and engage him as Labor Attorney for the term of April 1, 2010 to
March 31, 2013.2. Supporting documents.
3. Action: Accept, place on file and the recommendation be carried out.
VII. MAYOR'S COMMENTS.
VIII. CITY MANAGER COMMUNICATION.
IX. COUNCIL COMMENTS.
X. CITIZEN COMMENTS
XI. ADJOURNMENT.